Gallatin County DUI Task Force Minutes
Members
Mark Carpenter, Citizen Member
Steve Scott, Citizen Member
Aaron Baczuk, Three Forks PD
Jason Karls, ADSGC
Mark Lachapelle, MSU PD
Susan Wordal, City Attorney’s Office
Erin Murphy, County Attorney’s Office
Gordon Berger, WY PD
Dave Keen, Belgrade PD
Jenna Caplette, Coordinator
Guests
Tom Schwartz, NPS
Terry Profota, Sage Solutions
Introductions
Public Comment: None
Minutes Motion to approve June minutes. Approved.
New Business
Resolution Ratifying and Reforming Gallatin County DUI Task Force Pursuant to § 7-1-201, MCA, and § 61-2-106, MCA..
Discussion:
- Change 4 year terms to 3 year terms, with a maximum of 6 years before taking a one year break.
- 7A: The current bylaws have a quorum of 3. It would change to majority of the members so 13. It was moved and approved that we change that number to 7.
- Concern about ability of law enforcement agencies to have shared seats on the Task Force as does Belgrade.
- Motion to approve pending these changes and email approval of the revised resolution from the members who were present at this meeting. Mark moved, Steven second. Approved.
- Note: per email vote, decision to table this resolution for discussion at the next meeting.
Strategic Planning
Reviewed the annual Governance Calendar and made suggested revisions including:
- Remove June approval of “board candidates”
- Current bylaws have the annual meeting in July, the recommendation is to move the annual meeting to September. Officer elections in November
- Discussed the Member Job Description and made recommendations.
- CEASE Awards: may be approved by the full Task Force by Consensus so that awards don’t have to wait for a regular DUI Task Force meeting. Jason suggested that awards over $3000 be held for a regular meeting to be approved by the larger group. Approved.
- Officer elections: Motion to table the officers elections until we have the approved job descriptions for those. Approved. May combine the role of the Secretary/Treasurer.
PI&E update by Mark Carpenter
- The movie ad is complete.
- The logo has been updated so that it can be used in large formats like the movie ads.
- DUI prevention banners are hanging at the Fair Grounds.
- New key chains were ordered for Motor Vehicles to hand out to new drivers. Long term DUI Task Force project – was in place before Jenna came on as Coordinator.
Regional meeting update.
- Jenna said she had not heard back about hosting a Regional Meeting in the fall so suggested that the Task Force host some other time, perhaps is the Spring of 2012. Approved.
Note: Later rescinded by vote of attending members. The State Coordinator had already announced Bozeman as a location.
Stephen will research possible venues, like a restaurant, for having a social gathering of Task Force members.
Finances
Jenna gave a budget update regarding two changes to the Fiscal 2012 budget:
- An increase in the budget for Contracted Services and a reduction in the reserve. Susan proposed an amendment to the budget for moving an additional $10,000 to Contracted Services for a total of $16,000. This was achieved by reducing the Reserve by $10,000.
- We had not been charged for internet access to the county system and that expense is now being taken from our telephone line item. That budget line item will need to be increased by $420 for Fiscal 2012. Mark moved to approve. Aaron second. Approved.
MDT Grant:
- About $4500 needed to be carried over from fiscal 2011 to 2012 for the MDT grant that finalizes September 30th. Stephen moved to approve. Aaron seconded. Approved.
The Bozeman Police Department is requesting an additional $500 from the Task Force to purchase a camera. The original approved amount was $3959, with the Task Force covering $959 from its budget. The new total will be about $4473. The CEASE Committee recommended approval. Gordon moved to approve the additional $500. Erin seconded. Approved.
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